Nearly every professional faces off against the occasional workplace crisis. At times, problems are going to arise; that’s just the nature of life. And, usually, the situations themselves are short-lived, ultimately not being nearly as problematic as they appeared to be on the surface.
But, if you feel like you are constantly putting out fires at work or that every issue is an unmitigated disaster, then something else may be the source of your troubles: you. Whether it is how you perceive the situations or the ways your choices influence your day, your habits play a critical role in your experience.
If you spend your day moving from one crisis to the next, here are some potential causes and what to do about them.
Procrastination is Your Middle Name
Waiting until the last minute to handle a task without just cause is a recipe for panic. By the time the deadline draws near, you aren’t sufficiently prepared and have to get the work handled while under the additional stress you put on yourself.
If you have a project coming up or a due date you need to adhere to, avoid procrastinating by scheduling various steps as firm appointments in your calendar. Brainstorm the entire process and then give each milestone an appointment, dedicating enough time to ensure it is complete. Make sure that the final deadline is actually before the due date. That way, if you run into trouble, you have an extra day or two to work through it.
Lack of Focus (or a Lack of Notes)
When you’re in the middle of a meeting that doesn’t have much to do with you, tuning out is a common reaction. However, not being present may mean you miss vital details that do connect to your work, and that comes with consequences.
Similarly, even if you are paying attention, failing to record critical information is a mistake. In the future, you may remember that you heard something relevant, but can’t recall what it is. Then, you’re stuck scrambling to figure out exactly what slipped your mind.
Luckily, both of these situations can be avoided with ease. When you are in a meeting, give the speaker your full attention. Silence your smartphone, turn off notifications, and otherwise eliminate unnecessary distractions.
If valuable information is shared, make sure to record it. Whether you opt for handwritten notes, a file on your computer, or even capturing the audio can work as long as you can easily review it should the need arise.
The Inability to Say “No”
At times, people are overloaded at work because of poor time management. However, in others, genuinely being overtasked can happen.
When professionals end up with a bigger workload than they can handle, they usually place blame on someone else, like their manager. But, if you aren’t saying “no” when people ask if you can take the work on, you’re responsible too.
Now, most professionals can’t say “no” in every situation, and that’s okay. When circumstances allow, make sure to set proper boundaries. And, if you genuinely can’t fit the assignment into your schedule without sacrificing the quality of your work, say so. By focusing on the fact that the increase in your workload harms the results, others are more likely to accept your answer.
Ready to Build a Better Team? Call the Experts at The Armada Group!
Ultimately, any of the tendencies above can make you feel like you’re always putting out fires. Luckily, most are easy to remedy with a little effort and diligence. If you would like to learn more, the team at The Armada Group can help. Contact us to speak with one of our staff members about your questions today and see how our workplace productivity and efficiency expertise can benefit you.