The role of the IT manager is changing as rapidly as technology itself. And while the normal mode of operation for IT concerning internal end users used to be rigid control over technology choices, many of today’s CIOs and other IT leaders are realizing the benefits of saying “yes” to user requests for new technologies, while finding ways to maintain standards and mitigate risk.
In the past, IT managers were able to tell employees and end users that they had access to the best technology available — even if it wasn’t completely true. But today’s employees have access to the latest apps and industry information. They’re savvy, they know what’s out there, and they want the right tools for the job.
On the other hand, allowing access to any tool your employees want to use can create security risks and productivity issues. Here’s how to balance end user demands for new technologies with best practices and a degree of control, so you can bridge the gap for end users across departments.
Give end users tools that work
Many CIOs are realizing that when employees use tools they don’t have permission to use, it’s not because they’re contrary or looking to break the rules. They just want to get their jobs done — and if a tool helps them accomplish that, they’re going to use it. Often this means the tools IT has made available to them simply aren’t working well.
It’s important to make sure you’ve authorized tools, apps, and services that help employees do their jobs. You may have enterprise solutions in place that are confusing, or that don’t integrate well with existing systems. This is when employees start to look for workarounds in the form of easier tools that may or may not be authorized.
How can you figure out what users want? One strategy is to use a cloud visibility solution like Skyhigh to see what services employees are actually using — and instead of restricting usage, look for common needs and deploy solutions that address them. For example, if a lot of end users are engaged in file sharing, look into the app or apps that would work best for them without risking security, and authorize its use.
Collaborate on tech budgets
Even as technology expands and advances, many IT budgets are shrinking. The primary reason is that other departments are receiving higher budgets for technology investments — marketing, for example, typically invests heavily in analytics and Big Data strategies. For many organizations, marketing departments are becoming the largest software centers.
Rather than fight this shift, CIOs and IT managers would fare better by cooperating with other departments and gaining a say in how technology budgets are allocated across the organization.
Separate departmental decisions on IT spending can fragment an infrastructure and cause more headaches for IT. Instead, tech leaders should focus on working cross-departmentally and acting in an advisory capacity for marketing, sales, HR, and others with budgetary discretion. It’s easier to create a unified solution that successfully integrates with multiple systems from the start, than to throw a bunch of disparate systems together and try to patch things over after the investments have been made.
The new role of the IT manager is to bridge technology gaps for end users throughout the organization, and keep things running smoothly, efficiently, and securely. Being open to saying “yes” more often, and willing to cooperate with other departments, is the key to success in today’s business IT landscape. For more information on how to use this knowledge to benefit your organization, contact the IT recruiting experts at The Armada Group.