In today’s digital age, it’s easy to assume that technology is designed to make our lives easier. It provides us with access to a substantial amount of information, regardless of where we go, and often helps us stay connected to both our familial and professional networks, making the devices feel invaluable.
But, depending on how you use it throughout the day, your favorite device may actually be harming your productivity more than it is helping. Since most professionals are diligently striving to balance complex work and home obligations, it’s crucial that your technology work for you instead of against you. Here’s what you need to know.
Notifications are Distracting You
Be it on a smartphone or computer, when a notification pops up, most people take a moment to see what it’s all about. This can pull us away from the tasks or activities we are participating in, regardless of whether they are professional or personal.
Instead of letting your notifications distract you, turn them off when you need to focus. This can include eliminating those associated with an incoming email, social media post, news alerts, or text message as well as apps that aren’t related to your current activities, like restaurant deals or coupon sites.
In most cases, it isn’t an emergency, and the message behind the notification can easily wait for an hour or two. If you're concerned about missing something critical, inform coworkers, managers, and family members about your intention to be less distracted by notifications, and request they contact you via other means, such as a phone call, if your immediate attention is actually required.
Be Free from Newsletters
A lot of professionals struggle to keep control of the email inbox, especially since every time you sign up for a website or app your usually automatically enrolled in a variety of newsletters. To help you save time, consider unsubscribing from every newsletter that doesn’t provide you with value, including sales flyers from retailers and restaurants.
Generally, the information is also accessible through the website, so you can always look it up when you need it. And freeing yourself from the daily email onslaught can be liberating, so it’s worth the effort.
Up Your Communication Skills
Text messaging and social media often promote the use of shorthand and quick statements to get your point across. But, at work, you may need to work harder to communicate effectively in writing.
Some of the quick responses we’ve grown accustomed to in text messages aren’t sufficient enough for workplace problems, often coming off as ambiguous or even dismissive. Instead of relying on these short messages, take the time to be thorough, yet concise. This eliminates an unnecessary back and forth triggered when the recipient of your message needs additional clarification while also ensuring you aren’t crafting a message that is longer than required.
Ultimately, the approach will save both you and them a substantial amount of time and the additional effort will be appreciated.
If you would like to learn more or are working to hire a new employee, the professionals at The Armada Group can help. Contact us today to see how our flexible approach can work for you.